Part Time Office Administrator

November 4, 2026

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Description:

Reports to: Chief Administrative Officer

Location: Edenton, NC (Occasional travel to Rich Square)

Status: Part-time, approximately 25 hours week

Role Summary

The Office Administrator will support our management team with daily administrative, financial, and operational tasks and will play a critical part in maintaining accurate records, handling accounts payable routines, managing equipment returns, and keeping our office running smoothly.

Responsibilities

Purchasing & Financial Support:

Create Purchase Orders (POs) based on vendor quotes, ensuring precision and alignment with our internal inventory item numbering system.
Enter vendor invoices into the Accounts Payable system, verifying proper coding to designated accounts/departments and ensuring expenses align with authorized PO limits.
Assist in processing reimbursement claims for federal government grants.

Operations & Inventory Management:

Receive returned Customer Premise Equipment (CPE) from canceling customers.
Clean, test, and package returned CPE for future deployment, repairs, or scrapping.
Travel to the post office to collect incoming payments and returned equipment.

General Office Administration:

Monitor and order office supplies as needed.
Assist the management team with general administrative tasks to streamline office operations.
Perform other duties as assigned.

Requirements:

High School diploma or equivalent required; minimum of 1 year of experience in an administrative, office, or operational support role.
Strong attention to detail and a high level of diligence to ensure data accuracy.
Excellent organizational and time-management skills.
Good verbal and written communication skills.
Basic proficiency in Microsoft Excel.
Valid driver’s license and reliable transportation for local errands (e.g., post office runs).

Preferred

Associate degree or completed post-secondary coursework in Business Administration, Accounting, Communications, or a related field preferred.
Prior experience with basic Accounts Payable or purchasing processes.
Basic technical aptitude for testing and handling electronic equipment.

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