Finance Manager, Ecommerce Agency

September 29, 2026

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Job Description:

Own and maintain the weekly P&L, ensuring all income and expenses are accurately recorded and up to date
Perform weekly reconciliation inside Xero, matching transactions and resolving discrepancies
Prepare and send client invoices on time and follow up until payment is received
Prepare and send candidate invoices, coordinating with the Talent Acquisition team to ensure billing accuracy
Manage payment follow-ups across all outstanding invoices
Monitor and manage financial inboxes, triaging emails and responding or escalating as needed
Track incoming and outgoing payments and flag anomalies to leadership
Maintain clean, organised records inside Xero and supporting tools such as Airtable, ClickUp, and Notion
Coordinate with Customer Success and Talent Acquisition to align billing with active placements and contracts
Produce weekly financial snapshots and summary reports for internal review
Proactively flag cash flow risks, overdue accounts, and irregularities

Requirements:

Strong written and spoken English — professional communication across all channels
Proven experience working with Xero (non-negotiable)
Obsessive attention to detail — numbers must balance, always
Experience managing invoicing workflows, accounts receivable, and financial reconciliation
Comfortable managing multiple financial threads and deadlines simultaneously without losing accuracy
Highly organised with strong inbox and task management habits
Discreet and trustworthy when handling sensitive financial information
Comfortable working remotely in a fast-paced, lean team environment
Available during European business hours (CET)
Background in finance, accounting, bookkeeping, or a related field is a strong plus

Benefits:

Fully remote position
Work with fast-growing DTC and eCommerce brands
Structured systems and workflows
Opportunity to grow within the company as the team expands

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